Free tool · Workflow Finder
Find the three workflows worth fixing first.
List the recurring work that fills your team’s week. Answer a few quick questions about each task. You’ll get a ranked shortlist, a rough count of the hours involved, and the kind of fix each one probably needs.
How it works
Start with the work, not the tool.
List
Write down the tasks your team repeats every week. Pick from examples for your industry if it helps.
Score
Seven quick questions per task: how often, how long, how predictable, what a mistake costs, where the information lives, who owns it, and what the work involves.
Pick
See your top three, where each sits on value and ease, the likely kind of fix, and what to check before you build anything.
Rather talk it through with a person? Book a free 15-minute call
We saved your progress from last time.
Step 1 of 3
What does your team do over and over?
This only changes the example tasks below.
Tap to add common tasks
Stuck? Listen for these.
- “Usually, I just…”
- “Then I copy it into…”
- “She knows where that lives.”
- “If he’s out, we wait.”
- “We have a spreadsheet for that somewhere.”
Better yet, ask three people separately: what do you do every week that feels harder than it should?
Name the job, not the tool. “Chasing clients for missing documents” works better than “Email.”
No tasks yet. Add at least three.
Aim for 6 to 12 tasks. You can add up to 15.
Step 2 of 3
Score each task.
Go with your gut. A rough answer is fine, and you can change anything later.
Not sure how to answer? These are easier to think through with someone who has mapped a lot of workflows.
Book a free callStep 3 of 3
Your results are ready.
You scored 0 tasks. Enter your email to see your top three, the likely fix for each, how many hours a year they take, and a first-draft plan for your number one. We’ll also email you a copy to share with your team.
Your results
Your three to start with.
Time these three take today
A second opinion
Want to talk through “”?
In 15 minutes we’ll look at how it works today, what a fix could look like, and whether it’s worth doing now. No pitch deck.
The bigger picture
Where all your tasks landed.
- Start hereWorth real time and money, and ready to improve. Your best first project is usually in this corner.
- Needs groundworkValuable, but the steps, information, or ownership need sorting out first. Often the fix is a clearer process before any tool.
- Quick winsEasy to improve, smaller payoff. Good for building confidence, or to bundle with a bigger project.
- Leave for nowLow payoff and hard to change. Revisit when something shifts.
Full ranking
Everything you scored.
Scores out of 100. Value weighs how often it happens, the time it takes, and what a mistake costs. Ease weighs how predictable the steps are, where the information lives, and whether someone owns it.
Before you build anything
Five questions for your number one.
Most automation projects go wrong because someone picked a tool before understanding the job. Answer these with the people who do the work.
Your first draft of a plan
Want help filling in the brackets and pressure-testing the plan? That’s exactly what the free call is for.
Book a free 15-minute callWhat’s next
You found your three. Want help building one?
The AI Operations Sprint starts right where this leaves off. In four weeks we map your three workflows with the people who do them, choose the best one to build, build and test it with human checks, and hand it to your team with a 90-day roadmap.